Embracing the Future: How Non-Profits Can Revolutionize Grant Management with Automation

By: Rich Uphus | January 9, 2024

ARTICLE  — In the ever-evolving world of non-profit organizations, the management of grants can often become a labyrinthine task, especially as an organization grows. The traditional methods involving laborious manual tasks drain valuable time and increase the risks of non-compliance and inefficiency. Integrating PyanGo’s Automated Grant Management solution with NetSuite ERP – the world’s leading ERP – becomes not just an option but a necessity for progressive non-profits.

The Dire Need for Automation in Grant Management
Managing grants isn’t easy. Non-profit organizations, focused on their core missions, are bogged down by administrative tasks. The repercussions of ineffective grant management processes are not just about inefficiency; they carry significant compliance risks. As Mike Canniff, CEO of PyanGo, aptly puts it, “Combining PyanGo with NetSuite can transform the grant management process for growing non-profits, ensuring efficient management and compliance at every stage.”

Five Signs Your Non-Profit Needs Automation

  1. Excessive Manual Tasks: If your team is inundated with tasks like double keying, chasing information, manual calculations, and report generation, it’s a clear sign to switch gears. Such repetitive tasks, prone to errors, necessitate additional staffing and training, escalating operational costs.
  2. Long Turnaround Times: Manual processes invariably lead to delays, straining donor relationships and opening doors to compliance violations.
  3. Onerous Reporting: The challenge of reporting on grant statuses becomes Herculean with manual processes, often leading to inaccuracies and compliance issues.
  4. Poor Visibility: Dependence on spreadsheets and disjointed tools hampers the ability to have a consolidated view of grants, affecting decision-making and collaboration.
  5. Risky Processes: The traditional manual and semi-automated processes, especially in remote working scenarios, heighten the risk of non-compliance and inefficiency.

The Impact of Inefficiency: A Statistical View

  • A TechSoup survey reveals that 77% of non-profits find their grant management processes time-consuming.
  • Automating cost reimbursements with the calculation of fringe benefits, indirect costs, and direct expenses
  • Idealware reports that manual processes can hike operational costs by 40%.
  • Non-profit Tech for Good indicates that 63% of non-profits struggle to see grant revenues and expenses.

PyanGo and NetSuite: A Synergistic Solution
When a non-profit organization combines PyanGo’s Automated Grant Management solution with NetSuite ERP, it achieves unparalleled visibility across the grant lifecycle. This integration maximizes the NetSuite investment by:

  • Providing real-time visibility into grant revenues, expenses, and other critical details.
  • Automating cost reimbursements with the calculation of fringe benefits, indirect costs, and direct expenses
  • Recognizing revenue and donor invoicing on schedule
  • Ensuring compliance in grant expenses and managing indirect costs.
  • Streamlining the grant management process, from matching grants to revenues to generating sub-award grants.

This seamless integration mitigates the risk of non-compliance, significantly reduces operational costs, and enhances organizational efficiency.

The Transformative Power of Automation
The fusion of PyanGo’s solution with NetSuite empowers non-profits to overcome the limitations of traditional grant management. Organizations can focus more on their mission-critical objectives by automating the process rather than being ensnared in administrative complexities. The real-time data and analytics this integration enables better decision-making and strategic planning, essential for the growth and sustainability of non-profits.

For non-profits grappling with grant management challenges, integrating PyanGo’s Automated Grant Management solution with NetSuite ERP isn’t just a step towards modernization; it’s a leap towards transformation. As they embrace this change, they streamline their operations and reinforce their commitment to their core mission, making a more significant impact in the world.

Going Forward
The automation of grant management through PyanGo and NetSuite is not just a technological upgrade; it’s a strategic necessity for non-profits aiming to grow and make a lasting impact. As they navigate the complexities of grant management, this integration stands as a beacon of efficiency, compliance, and operational excellence.

Implementing PyanGo Budgetary Control for NetSuite in 2023 can help organizations achieve their financial goals, improve cash flow management, respond quickly to market changes, strengthen relationships with management and investors, save time, and reduce costs. The solution’s features, including a single source of truth, budget checking and enforcement alerts, procurement best practices governance, and instant updates to the budget ledgers, can help organizations gain better financial insights and improve their financial performance.

Contact PyanGo to learn how we can automate your budgetary control process from end to end.

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